Executive Staff Assistant - Phoenix Arizona

Division of Benefits and Medical Eligibility (DBME)
Administration
Address: 1789 West Jefferson Street, Phoenix, AZ 85007

Salary: $19.4691 – $34.8127 Hourly ($40,496 – $72,410 Annually)  

Grade: 20

Closing Date: 9/29/2023  

Would you like to be part of an amazing team that makes Arizona stronger by helping Arizonans reach their full potential through temporary assistant for those in need, and care for the vulnerable? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view 'Our DES' video. Come Join the DES Team!

The Department of Economic Security, Division of Benefits and Medical Eligibility is seeking an experienced and highly motivated individual to join our team as an Executive Staff Assistant. This position serves as the Executive Staff Assistant to the Division of Benefits and Medical Eligibility (DBME), Assistant Director. The Executive Staff Assistant is responsible for work of considerable difficulty and provides technical guidance and administrative expertise to the Assistant Director and Program Administrators. The position makes recommendations for the development and improvement of the unit operations, carries out special assignments, identifies problem areas, determines solutions and implements changes. The position will manage, coordinate, and supervise a team of colleagues that provide the administrative support functions to the unit.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:

• Provide technical assistance and administrative expertise and maintains highly confidential working relationships with the Assistant Director and
• Program Administrators maintaining.
• Work with Assistant Director to develop and implement strategies to ensure efficient operations.
• Consult with and guides Program Administrators regarding program goals, objectives, accountability, and delivery of services.
• Manage, review, and supervise administrative staff in the office of the Assistant Director and provide guidance on work assignments, work review, performance appraisals, hiring process, leave requests, and disciplinary actions.
• Initiate business reports, research projects, formal recommendations, and solutions for resolution of problems related to personnel management, development of operating procedures, budget development and control, and organizational planning. Activities will include the development of tracking matrices and state and federal audit responses.
• Develop monitoring methods and procedures to assure timely and accurate program compliance to inquiries and responses to program audits, reports, presentations, and actions.

Knowledge of:

• Research and problem-solving techniques.
• Well-developed knowledge of division goals, directives, and policies.
• Management and staff supervision principles and mentoring skills to ensure future staff growth and development.

Skills in:

• Organizational and leadership skills.
• Strong public relations, oral communication, writing skills and the ability to establish and maintain effective working relationships.
• Organizing, gathering and analyzing information to develop action plans.

Ability to:

• Work independently while functioning as an integral part of the Administrations management structure.
• Adjust to a constantly changing work environment.
• Establish and maintain effective working relationships.

The ideal candidate for this position will have:

• Minimum of five (5) years of progressively responsible management and supervisory experience, background and implementation of improved business practices.

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.