Administrative Assistant III - Phoenix Arizona

ADMINISTRATIVE ASSISTANT III
701 East Jefferson Street
Phoenix, Arizona 85034

https://corrections.az.gov/

Salary: $34,560

Grade: 17

Closing Date: 03/07/2024

Grade 17
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a professional multitasker with excellent communication skills and great customer service. This position performs a variety of complex administrative duties for the Deputy Warden Associate/Administrator Apply now, and join our team!

- Research and compiles reports, letters, inquiries and policy updates
- Manages supervisor calendar
- Sets deadlines
- Supervise subordinate staff
- Researches material and gathers data for special projects
- Maintains inventory control
- Develops or modifies procedures and forms
- Interprets and explains organizational rules, regulations and department orders
- Attends meetings
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Agency or program rules
- Departmental policy and procedures
- Grammatical formatting using concise, specific and grammatically correct non-technical language
- Organization movement, management of business practices and work processing
- Accounting and budgeting procedures

Skill in:
- Problem solving
- Analytical thinking
- Maintaining interpersonal relationships
- Written and verbal communication
- Management and supervision

Ability to:
- Provide effective guidance and supervision of employees
- Investigation and problem resolution
- Plan, analyze, coordinate activities and establish priorities
- Develop effective operating procedures
- Work effectively under short deadlines
- Handle multiple tasks
- Work with self-motivation and minimal supervision
- Work in a prison environment

- Working knowledge of computer programs, including MS Word, Excel, and Gmail
- Three (3) years responsible administrative experience reporting to a Manager or Administrator Position

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.