Administrative Assistant II - Tucson Arizona

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional ready to jump-start a rewarding career! The ideal candidate will be responsible for performing administrative and general office duties, time keeper/payroll and maintaining accurate documentation as directed by a supervisor or administrator. If this is your call, apply now and join our team!

- Researches and gathers data for the preparation of various reports and special projects
- Prepares a variety of correspondence and responses
- Responds to related questions from the public and staff
- Investigates complaints and resolves problems or refers to the appropriate area
- Reviews/monitors amounts expended from the budget to assure that expenditures do not exceed funds
- Attends meetings and takes minutes
- Organizes and files confidential and administrative files
- Maintains and operates general office equipment
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Administrative management practices
- General procurement rules and procedures
- General office practices and procedures
- Business English, spelling, and grammar usage, and filing systems
- Proper telephone etiquette
- Dealing with staff, inmates, and public
- Personal computers, word processing and spreadsheet software

Skill in:
- Operation of general office equipment
- Data entry
- Report preparation
- Formatting difficult and complex reports
- Writing correspondence
- Training lower-level staff
- Written and verbal communication
- Establishing and maintaining interpersonal relationships

Ability to:
- Plan, analyze, coordinate and prioritize work
- Maintain confidentiality
- Research, collect and organize data
- Multi-task
- Work in a business/professional environment
- Work in a prison environment

- Two to three (2-3) years of experience in providing administrative support to a manager or administrator
- Prefer working knowledge of computer programs including MS Word, Excel, Outlook, Google Docs, Google Sheets and Gmail

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.